MISSION

Expert Collections Management Services

Harkness Fine Art Collections Management Services, LLC provides expert care, documentation, and preservation solutions for fine art and library collections. With over a decade of leadership experience at a major museum, we specialize in cataloging, digital asset management, conservation coordination, exhibition planning, and copyright and permissions management.

Combining deep industry knowledge with advanced technical skills, we deliver customized, museum-quality services to institutions, private collectors, and corporate collections. At Harkness Fine Art Services, we are dedicated to preserving the legacy of art through precision, professionalism, and innovation.

OUR TEAM

Shaina Harkness

Collections Management Specialist & Independent Registrar

Shaina Harkness is a seasoned collections and library management professional with over a decade of experience preserving and protecting fine art collections.

Shaina served as the Collections Manager and Library/Archives Director at The Salvador Dalí Museum for over 11 years, where she led major initiatives in digital asset management, conservation planning, copyright and permissions, and exhibition logistics.

Shaina holds a Master’s degree in Library and Information Science from the University of South Florida and brings a unique combination of project management expertise, deep technical knowledge of collections management systems, and a commitment to museum best practices to every project.

Known for her precision, flexibility, and passion for preserving artistic legacies, Shaina partners with institutions, private collectors, and corporate clients to provide comprehensive, customized collections care and management solutions.

Harkness Professional Resume

Humidity Monitoring

Archival Storage Solutions

Environment Monitoring

Collections Cataloging

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Private Library Cataloging

Condition Reporting

Framing Coordination

Conservation Coordination

Crate Building Coordination

Condition Assessment

More Services

Private Collections

Initial set up and maintenance of digital collection database to include the creation of digital records
Collection inventory
Condition assessment and recommendation
Organize collection records, both hard and digital copies
Coordinate loans to all types of cultural institutions including agreement review and execution, packing, and shipping
Coordinate framing, conservation and appraisal
Storage recommendation, planning and rehousing if necessary
Set up proper systems to maintain and record environmental factors to collection
Insurance and risk management review and recommendations
Image rights management
Overseeing photography of collection items and overseeing any print proof color management for publications

Collections Management and Registration

Database management, entry, cleanup, and migration
Cataloging and digitization
Collection inventory including image capture
Policy and procedure development
Storage organization, rehousing and collection relocation
Set up proper systems to maintain and record environmental factors to collection
Condition reporting and assessment
Coordinate framing, conservation, mount making and appraisal
Overseeing photography of collection items and overseeing any print proof color management for publications
Insurance and risk management review and recommendation
Image rights management for the collection

Exhibitions and Loans (domestic and international)

Contract and loan agreement review and negotiation
Loan processing and coordination
Budgeting and expense tracking
Coordinate all types of packing needs from soft packing to crating
Condition reporting
Domestic and international shipping logistics
Prepare and review facility report
Exhibition project management including traveling exhibitions
Coordinate framing, conservation, mount making, and photography
Image rights management for the borrowed items